HOW TO MAKE VENDOR CREDIT MEMO

Vendor credit memo is prepared to record the returns of items purchased previously.. To open vendor credit memo select the CREDIT MEMO from task bar.

By selecting credit memo following window appears on the screen

Then provide the required information...VENDOR ID…enter  or choose vendor id to link with this credit memo, Date, Credit no, quantity, item …select item with the help of look up button, Gl account, unit price, amount and then save this information.

How to Maintain Inventory Item

To maintain subsidiary ledger of inventory select INVENTORY ITEM from the maintain menu.

By clicking INVENTORY ITEM following window will appear.

Header fields of inventory item are located on the top of folder tabs. In this field we will provide short information of a item this include

·         Item id

·         Description

·         Item class (here we will select the type of item. Item class determines the costing method for that item and this cannot be changed once it is saved.)

After providing the desired information click save to proceed.

PURCHASE ORDER

In purchase order you save a purchase request of the items. When you save a purchase order you are not updating any accounting record these records are updated on the receiving of items.

To open purchase order click PURCHASE ORDER from the TASK MENU.

By clicking purchase order following window appears on the screen

·        In this window you will first select the VENDOR ID. Select your vendor by clicking look up button or add a new vendor by double click in the field.

·        After selecting vendor enter the PURCHASE ORDER NO then select the Date if it’s not today’s date then writes the date in the space provided.

·        Enter the date in the good thru field.

·        Enter the information regarding each item separately .this information consists of each items quantity, received, item, description, Gl account, unit price, amount.

·        After providing all the information save that data.